Welcome to Outdoor Yoga Tours, your gateway to a unique blend of yoga and nature! We are thrilled to have you explore the services we offer. These terms and conditions are meant to ensure a smooth and enjoyable experience for all our participants. They outline the rules, regulations, and guidelines for the use of our services.

By choosing to participate in our tours, we assume you accept these terms and conditions in full. These terms apply to all visitors, users, and others who access or use our services. If you disagree with any part of these terms and conditions, please do not continue to use Outdoor Yoga Tours’ services.

Our services include two types of tours: a private, non-refundable tour and a public tour. Both tours are designed to provide an immersive experience of practicing yoga amidst the natural beauty of the ancient Blue Ridge Mountains. We believe that this unique combination can be life-changing and we are excited to share this experience with you.

Please read these terms and conditions carefully before accessing or using our services. By accessing or using any part of our services, you agree to be bound by these terms and conditions. If you do not agree to all the terms and conditions of this agreement, then you may not access our services or any of our offerings.

We reserve the right to update, change or replace any part of these terms and conditions by posting updates and/or changes to our website. It is your responsibility to check this page periodically for changes. Your continued use of or access to our services following the posting of any changes constitutes acceptance of those changes.

We hope you have a wonderful experience with Outdoor Yoga Tours. If you have any questions or concerns about these terms and conditions, please feel free to contact us. We are here to help! 🌳🧘‍♀️

Services

Outdoor Yoga Tours is proud to offer two distinct types of tours, each designed to provide a unique and unforgettable experience.

Private Tour

Our private tour is an exclusive offering designed for those seeking a more personalized experience. This tour is non-refundable, ensuring that your chosen date and time are reserved solely for you and your group.

The private tour includes:

1. A gentle hike through the ancient Blue Ridge Mountains, guided by our experienced and knowledgeable staff.
2. A breathtaking journey to the base of a waterfall, where you can soak in the beauty of nature.

iii. An outdoor yoga session with a view of the waterfall, led by our certified yoga instructors. The yoga session is tailored to your group’s experience level and preferences, ensuring a comfortable and enriching practice.

Public Tour

Our public tour is a shared experience that allows you to connect with other nature and yoga enthusiasts. This tour requires a 24-hour notice for a refund, less a fee, providing flexibility for unforeseen changes in your plans.

The public tour includes:

1. An easy and enjoyable hike in the ancient Blue Ridge Mountains, where you can meet and interact with fellow participants.
2. A visit to the base of a waterfall, offering a shared experience of nature’s majesty.

iii. A group yoga session with a waterfall view, led by our certified yoga instructors. The yoga session is designed to be accessible and enjoyable for all levels of experience.

Both our private and public tours are designed to promote a sense of wholeness while connecting with the natural world. We believe that practicing yoga outdoors in a majestic setting can be a life-changing experience, and we are excited to share this journey with you.

Booking and Payment

At Outdoor Yoga Tours, we strive to make the booking process as straightforward and transparent as possible. Here’s a detailed breakdown of our booking and payment process:

Booking

• Availability: Our tours are popular and can fill up quickly, especially during peak seasons. All bookings are subject to availability and are made on a first-come, first-served basis. We recommend booking your tour well in advance to secure your preferred date and time.
• Group Size: To ensure a personalized and enjoyable experience for all participants, we limit the size of our groups. For our public tours, we accept a maximum of 10 people per tour. For our private tours, the group size is determined by your booking.
• Confirmation: Once your booking is confirmed, you will receive a confirmation email with the details of your tour, including the date, time, meeting point, and any other relevant information.

Payment

• Payment Requirement: Full payment is required at the time of booking to secure your place on the tour. This allows us to reserve your spot and make the necessary preparations for your tour.
• Payment Methods: We accept various forms of payment for your convenience. These include major credit and debit cards, and other popular payment methods. The specific payment methods we accept are outlined on our website.
• Security: We use a secure online payment platform to process your payments. This ensures that your payment information is encrypted and protected.

Email Subscription

When you book a tour with Outdoor Yoga Tours, you will be automatically added to our email mailing list. As a subscriber, you will receive updates, promotional materials, and other information related to our services.

Please note that you can unsubscribe from our mailing list at any time. Each email we send includes an “unsubscribe” link at the bottom. Simply click on this link to remove your email address from our mailing list. Your decision to unsubscribe will not affect your bookings or your relationship with Outdoor Yoga Tours

Cancellation and Refund Policy

At Outdoor Yoga Tours, we understand that plans can change, and we strive to accommodate these changes as much as possible. Our cancellation and refund policy is designed to be fair to both our customers and our business.

Public Tour

• 24-Hour Notice: For our public tours, we offer a full refund for cancellations made at least 24 hours prior to the tour date. This gives us enough time to fill your spot with other interested participants.
• Cancellation Fee: Please note that all refunds are subject to a cancellation fee. This fee covers the administrative costs associated with processing your booking and refund.
• Late Cancellations: Unfortunately, we cannot offer refunds for cancellations made less than 24 hours before the tour date. This is because we have reserved this time for you and have turned away other potential customers.

Private Tour

• Non-Refundable: Our private tours are non-refundable. When you book a private tour, we reserve a specific date and time for you and turn away other potential bookings. Therefore, we cannot offer refunds for these tours.
• Rescheduling: While we cannot offer refunds for private tours, we may be able to reschedule your tour to another date or time, subject to availability. Please contact us as soon as possible if you need to reschedule.

Trip Protection

We understand that unexpected events can interfere with your travel plans. That’s why we offer trip protection through our booking platform. This optional coverage can provide additional peace of mind and financial protection in case you need to cancel or reschedule your tour due to unforeseen circumstances.

Safety and Insurance

At Outdoor Yoga Tours, the safety and well-being of our participants is our top priority. We have implemented several measures to ensure that our tours are as safe as possible.

Guide Qualifications

Our guides are not only passionate about yoga and nature, but they are also highly qualified:

• 200 HR Certified Yoga Teachers: All our guides are certified yoga teachers with at least 200 hours of training. This ensures that they are well-versed in the principles and practices of yoga, and can provide guidance and modifications to suit all levels of experience.
• Avid Hikers: Our guides are experienced hikers who are familiar with the trails and terrain of the Blue Ridge Mountains. They can guide you safely through the hike and provide interesting insights about the natural surroundings.
• CPR and First-Aid Certified: In the unlikely event of an emergency, our guides are certified in CPR and First Aid. They are trained to respond quickly and effectively to a variety of emergency situations.

Participant Responsibilities

While we strive to create a safe environment, it is important for participants to understand their responsibilities:

• Personal Safety: Participants are responsible for their own safety during the tour. This includes following the instructions of the guide, staying on the designated trails, and practicing yoga within their own limits.
• Travel Insurance: We strongly recommend that all participants have personal travel insurance. This can provide coverage for unexpected incidents or accidents, medical expenses, and trip cancellation or interruption.

Liability

Outdoor Yoga Tours is committed to providing safe and enjoyable tours. However, due to the inherent risks involved in outdoor activities and the unpredictability of nature, there are certain liabilities that we cannot assume.

Personal Injuries, Damages, Losses, or Accidents

While we take all reasonable precautions to ensure the safety of our participants, we cannot be held responsible for any personal injuries, damages, losses, or accidents that may occur during the tour. This includes, but is not limited to, injuries sustained during the hike or yoga session, accidents caused by the natural environment, or damages incurred as a result of unforeseen events.

Participants are advised to follow the instructions of our guides, stay on the designated trails, and practice yoga within their own limits to minimize the risk of injury or accident. Participants join the tour at their own risk and are expected to be in good health and physically capable of undertaking the activities.

Loss or Damage of Personal Items

Outdoor Yoga Tours is not responsible for the loss or damage of personal items during the tour. This includes, but is not limited to, clothing, equipment, jewelry, electronic devices, or any other personal belongings that participants bring on the tour.

We recommend that participants bring only necessary items on the tour and secure their belongings at all times. Any valuable items should be left at home or stored securely to prevent loss or damage.

Insurance

We strongly recommend that all participants have personal travel insurance that covers outdoor activities. This can provide coverage for unexpected incidents or accidents, medical expenses, and loss or damage of personal items.

Please note that by booking a tour with us, you acknowledge and accept these liability terms. If you have any questions or concerns about this policy, please don’t hesitate to contact us. We’re here to help!

Conduct

At Outdoor Yoga Tours, we believe in fostering a positive and respectful environment for all participants. We have established the following conduct guidelines to ensure that everyone has an enjoyable and enriching experience:

Respect for Others

• Consideration: Participants are expected to behave in a respectful and considerate manner towards other participants. This includes respecting others’ personal space, listening when others are speaking, and being supportive and encouraging during the yoga session.
• Staff Respect: Our staff work hard to provide a safe and enjoyable experience for all participants. We expect participants to treat our staff with the same respect and kindness that they would expect in return.
• Inappropriate Behavior: Any form of harassment, discrimination, or inappropriate behavior towards other participants or our staff will not be tolerated. This includes, but is not limited to, verbal or physical harassment, bullying, or any behavior that makes others feel uncomfortable or threatened.

Respect for the Environment

• Nature Preservation: We are privileged to practice yoga in the beautiful natural surroundings of the Blue Ridge Mountains. Participants are expected to respect the environment by staying on designated trails, not disturbing wildlife, and not leaving any trash behind.
• Leave No Trace: We adhere to the Leave No Trace principles, which include respecting wildlife, leaving what you find, and disposing of waste properly. We ask that participants follow these principles to help preserve the natural beauty of the area for future generations.

Right to Remove Participants

We reserve the right to remove any participant from the tour who is disruptive or behaving inappropriately. This is to ensure the safety and enjoyment of all participants. If a participant is removed from the tour, no refund will be given.

Changes to the Tour

Outdoor Yoga Tours is committed to providing a safe and enjoyable experience for all participants. However, there are certain factors that are beyond our control, which may necessitate changes to the tour. Here’s a detailed breakdown of our policy regarding changes to the tour:

Weather Conditions

The weather can be unpredictable, especially in outdoor settings like the Blue Ridge Mountains. In case of severe weather conditions such as heavy rain, thunderstorms, or extreme heat, we may need to change the itinerary of the tour for the safety of our participants. This could involve changing the location of the yoga session, altering the hiking route, or rescheduling the tour to a different date or time.

Safety Concerns

The safety of our participants is our top priority. If we identify any safety concerns, such as hazardous trail conditions or potential health risks, we reserve the right to change the itinerary of the tour. Our guides are trained to assess these risks and make the necessary adjustments to ensure the safety and well-being of all participants.

Unforeseen Circumstances

There may be other unforeseen circumstances that could affect the tour, such as road closures, park restrictions, or natural disasters. In such cases, we will do our best to adjust the itinerary of the tour while still providing a rewarding and enjoyable experience.

Privacy Policy

At Outdoor Yoga Tours, we deeply respect your privacy and are committed to protecting your personal information. We understand the importance of privacy, especially in today’s digital age, and we want you to feel confident about how we handle your personal information. Here’s a detailed breakdown of our privacy policy:

Collection of Information

We collect personal information that you voluntarily provide to us when you make a booking or contact us. This information may include your name, contact details, payment information, and any other information necessary to provide our services.

Use of Information

We use your personal information for various purposes, such as processing your booking, responding to your inquiries, and improving our services. We may also use your information to send you updates and promotional materials, with your consent.

Protection of Information

We implement a variety of security measures to protect your personal information. We use secure servers and encryption technology to ensure the safety of your information. We also limit access to your personal information to employees who need to use it for specific job functions.

Sharing of Information

We do not sell, trade, or otherwise transfer your personal information to outside parties without your consent. However, we may share your information with trusted third parties who assist us in operating our website, conducting our business, or providing services to you, as long as those parties agree to keep this information confidential.

Access to Information

You have the right to access, update, or delete your personal information at any time. If you wish to do so, please contact us.

Changes to the Privacy Policy

We reserve the right to change this privacy policy at any time. Any changes will be posted on our website and will take effect immediately.

Please note that we will not send out emails notifying you of these changes. Instead, we will note the most current date of change at the top of the Privacy Policy page on our website. We encourage you to review our Privacy Policy periodically to stay informed about any changes.

By using our services, you agree to our privacy policy which can be found at [insert link]. If you have any questions or concerns about this policy, please don’t hesitate to contact us. We’re here to help!

Photography and Social Media Release

By participating in our tours, you grant Outdoor Yoga Tours permission to capture and use your likeness in a photograph, video, or other digital media (“photo”) in any and all of its publications, including web-based publications, without payment or other consideration. You understand and agree that all photos will become the property of Outdoor Yoga Tours and will not be returned.

You hereby irrevocably authorize Outdoor Yoga Tours to edit, alter, copy, exhibit, publish, or distribute these photos for any lawful purpose. In addition, you waive any right to inspect or approve the finished product wherein your likeness appears. You also waive any right to royalties or other compensation arising or related to the use of the photo

Changes to the Terms and Conditions

Outdoor Yoga Tours is committed to providing the best possible services to our participants. However, as we continue to grow and evolve, there may be times when we need to update or modify our terms and conditions. Here’s a detailed breakdown of our policy regarding changes to the terms and conditions:

Right to Change

Outdoor Yoga Tours reserves the right to change these terms and conditions at any time. This could be due to changes in our services, changes in the legal landscape, or other factors that impact our operations or your experience as a participant.

Posting of Changes

In the event that any changes are made, the revised terms and conditions shall be posted on this website immediately. This ensures that all participants have access to the most current version of our terms and conditions.

Notification of Changes

Please note that we will not send out emails notifying you of these changes. Instead, we will note the most current date of change at the top of the Terms and Conditions page on our website. We encourage you to review our Terms and Conditions periodically to stay informed about any changes.

Acceptance of Changes

By continuing to use our services after changes to the terms and conditions have been posted, you agree to the revised terms and conditions. If you do not agree with the changes, you should discontinue your use of our services.

Contact Us

We understand that you may have questions or need further clarification about these Terms and Conditions. We are here to help and ensure that your experience with Outdoor Yoga Tours is as smooth and enjoyable as possible.

If you have any questions, concerns, or feedback about these Terms and Conditions, or if you need assistance with any aspect of our services, please do not hesitate to contact us. Our dedicated team is always ready to assist you.

You can reach us in the following ways:

• Phone: You can call us at 828-630-9596. Our customer service team is available to answer your calls and provide immediate assistance.
• Email: You can send us an email at bookings@outdooryogatours.com. We strive to respond to all emails as quickly as possible.